CITYDESK PRIVACY POLICY

WHAT PERSONAL AND OTHER INFORMATION WE COLLECT ABOUT YOU

CityDesk collects both “personal information” and “non-personal information” about Site users. For purposes of this Policy, “personal information” is information such as a name or email address that CityDesk can directly associate with a specific person without additional information. “Non-personal information” is information that CityDesk cannot directly associate with a specific person without the aid of additional information. When we combine non-personal information with personal information, we treat all of the combined information as personal information.

Collecting personal and non-personal information enables us to provide a better experience for our Members and Visitors. As discussed in more detail below, we collect this information for a variety of purposes, including protecting the security of the Site and our users, gauging the effectiveness of and improving our service and Site, distributing our newsletters, notifying the winners of contests and sweepstakes, facilitating participation in specified activities, and promoting the Site and other products and services provided by CityDesk.

Personal Information: You can visit some parts of the Site without submitting any personal information. However, to gain access to much of the content on the Site, you must become a Member and provide personal information, including your name, telephone number, email address, unique password, postal address, payment information, and company name. If you use certain CityDesk services or supplement your automatically-created CityDesk profile, we might collect a variety of additional information from you, including your birthday, photograph, gender, job title, and/or industry. For Site activities that request personal information, you agree to provide accurate and current information about yourself. You also agree to the sharing of certain information through your CityDesk profile, as described below.

We may combine personal information collected through the Site with other information that we or third parties collect about you in other contexts – such as our communications with you via email or phone or your member or company profile. We will treat such combined information as personal information and protect it in accordance with this Policy.

We may retain personal information for an indefinite amount of time to preserve our database and to comply with various federal and state laws.

Direct sharing of information on the Site: The Site allows users to create profiles, including but not limited to information about themselves, their company, their interests, and their skills. In addition, certain features of the Site make it possible for you to post comments, share information about yourself or your company, and otherwise engage with the larger CityDesk community. CityDesk member profiles and posted comments are viewable by other members and CityDesk employees. When using these features, you must comply with the CityDesk Member Community Guidelines, available here.

Surveys, Sweepstakes, and Events: From time to time, CityDesk may ask Site users to participate in surveys or provide opportunities to participate in sweepstakes or events. Such surveys, sweepstakes, and events may be used to collect both personal and non-personal information. Participation in these activities is completely voluntary, and you therefore have a choice whether or not to disclose your information. For each contest, sweepstakes, and/or special event, we will post on the Site applicable rules for the event, and if necessary, post any supplemental terms and conditions or privacy provisions. To the extent there is a conflict between those privacy provisions and this policy, the privacy provisions for the specific event will govern.

Weblog Data: When you use the Site, CityDesk automatically receives and records certain information from your computer (or other device) and your browser. This may include such data as your IP address and domain name, the pages you visit on the Site, the date and time of your visit, the files that you download, the URLs from the websites you visit before and after navigating to the Site, your software and hardware attributes (including device IDs), your general geographic location (e.g. your city, state or metropolitan region), and certain cookie information (see below). To obtain such information, we may use web logs or applications that recognize your computer and gather information about its online activity.

Cookies: We also use cookies on the Site. Cookies are small files that are stored on your computer or other device by your web browser. A cookie allows the Site to recognize whether you have visited before and may store user preferences and other information. For example, cookies can be used to collect information about your use of the Site during your current session and over time (including the pages you view and the files you download), your computer’s operating system and browser type, your Internet service provider, your domain name and IP address, your general geographic location, the website that you visited before the Site and the link you used to leave the Site. If you are concerned about having cookies on your computer or device, you can set your browser to refuse all cookies or to indicate when a cookie is being set, allowing you to decide whether to accept it. You can also delete cookies from your computer or device. However, if you choose to block or delete cookies, certain features of the Site may not operate correctly.

Web beacons: We also may use an application known as a “web beacon” (also known as a “clear gif” or a “web bug”). A web beacon is an electronic file that usually consists of a single-pixel image. It can be embedded in a web page or in an email to transmit information, which could include personal information. For example, it allows an email sender to determine whether a user has opened a particular email. We do not disclose to non-service-provider third parties any personal information that we collect in connection with web beacons. However, other websites that you may link to through the Site also may use web beacons, so you should review other website operators’ privacy policies to determine the type and extent of tracking devices used, and the information shared.

Third-party online tracking and behavioral advertising: We also may partner with certain third parties to collect, analyze, and use some of the personal and non-personal information described in this section. For example, we may allow third parties to set cookies or use web beacons on the Site or in email communications from CityDesk. This information may be used for a variety of purposes, including online behavioral advertising, as discussed below (see the section entitled “How we share personal and non-personal information with third parties”).

HOW WE USE THE PERSONAL AND NON-PERSONAL INFORMATION THAT WE COLLECT

CityDesk uses the information that we collect for a variety of purposes. If we have personal information about you, we may use it, for example: to respond to your questions or requests concerning the Site or other services offered by CityDesk or our partners; to fulfill the terms of any agreement you have with us; to fulfill your requests for our services or otherwise complete a transaction that you initiate; to send you information about our services and other topics that are likely to be of interest to you; to deliver confirmations, account information, notifications, and similar operational communications; to populate your CityDesk profile; to improve your user experience and the quality of our Site and services; to comply with legal and/or regulatory requirements; and to manage our business.

We use the non-personal information that we collect for such purposes as: counting and recognizing users of the Site; analyzing how users navigate the Site and use various Site features; improving the Site and enhancing users’ experiences with the Site; creating new products and services or improving our existing products and Services; enabling additional website analytics and research concerning the Site; and managing our business. CityDesk may link non-personal information gathered using cookies and web beacons with personal information. In that event, we will treat the combined information as personal information.

We also may use the personal and non-personal information that we collect to send you promotional communications including emails or postal mail about the products and services offered by CityDesk or our partners. Although we hope you will find our promotional emails of interest, you may opt out of receiving them by sending an email to info@citydeskmiami.com with “optout” in the subject line. Promotional emails also will have instructions for opting out of that type of communication in the future.

SECURITY

CityDesk requires our employees to protect all information collected through the Site. Only employees with specific authorization have access to databases containing users’ personal information. CityDesk uses commercially reasonable physical, electronic, and procedural safeguards to protect your personal information against loss or unauthorized access, use, modification, or deletion. However, no security program is foolproof and thus we cannot guarantee the absolute security of your personal or other information.